Council Meeting Minutes

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  • TRINITY LUTHERAN CHURCH

    Wednesday, July 28, 2021 – 7:00pm via Zoom

    Council Meeting Minutes

     

    In attendance:  Brenda Folvik -Chair, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, & Lucy Qian 

    Regrets:            Rosa Funderburk-Razo, Elina Sigh, Maureen Jones


    1.     CALL TO ORDER



    2.     ADOPTION OF AGENDA


    MOTION: MSC 

    THAT the agenda be adopted as presente


    3.     OPENING DEVOTION: 


    MOTION: MSC    

    THAT the previous minutes be adopted as presented.


    4.     OLD BUSINESS 


    a.     New Vacuum hose - 

    new hose & attachments purchased - Some wall connection points do not fit the new hose (problem with wall connection).   

    Ongoing


    Action: Brenda & Barry are trying to investigate/fix connections

    Larry will schedule repairs, organize with Lisa


    b.     Gerry’s Request for Music Equipment – Question on whether equipment needed now with in-person worship resumed. -

     Ongoing


     Assigned: Brenda & Rosa to follow up with Gerry


    c.     Stephen’s Ministry Start-up - Ongoing


    d.     Church Steeple Repair/Painting

     Discussion Concern over Grant clause that stipulates that works cannot commence prior to grant approval. However, Steeple works are progressing prior to grant application.

    -      Pastor called and asked Granters if it would be a concern to start prior to approval - with no response to date - & advised Granters that church will continue with works, and we hope that it will not affect the grant’s approval.


    Church is a registered Heritage Bldg


    Question raised on whether there are other repairs needed at church that can be added to the current grant application – Works would only start after grant approval.


    -       Consider adding Framework/ Structural beams under church front doors (ramp area) - a major repair project - to grant application. 


    -       Possibility of adding church security system to combat recent concerns of arson and vandalism - possibly add to grant application. 


    e.     
    Videos to communicate Council Meeting and other church updates – question on if still required with resumption of in-person service. 

    f.      
    Council ministry areas: 


    g.     Summer youth jobs:  


    Second youth, Diego, hired. 

    Refer to Pastor’s Report (below) for details.


    h.     Request to consider investing in Logitech microphone/camera for medium size groups to be both on zoom and in person. Create a survey re: why/how of hybrid ministry time/method – Item Tabled for now


    5.     REPORTS:


    Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.


    a)    Pastor’s Report – Pastor Jennifer


    MOTION:MSC 

    That the Pastor’s Report be accepted as given.

     

    Discussion:  Totem Pole Project:

     

    -       Members feedback about Totem Pole questioning need for pole and its cost at this time. 


    -       Status of project – no feedback from First Nations Elder Ruth Adams on issue, so project is on hold. 


    -       Also, council will require task force to gather feedback from church members on Project before proceeding.


    -       Already received grant (Small Neighbourhood Grant and Synod grant) for Totem Pole project – may need to return monies if project does not go forward.   



    b)    

    Student Pastor’s Report – Elina Sign


    No Report


    c)     

    Treasurer’s Report 


    No Report (verbal)


    Discussion:


    -       Non-budgeted expenses to come are concerning from budget perspective, as regular offering lagging (approx.. $10k off budget estimate). Hoping Rental Fees will help offset costs.


    Upcoming major expenses include: 


    New Computer for Office. –need to look out for deals. 

    Considered not critical at this time


    Treasurer (Lucy) requests proper quote for proposed computer

    ACTION: Lucy to send report before next meeting.

    d)    T.L.C.W.
    No Report 
    (TLCW is not meeting during covid)

    e)    Worship Committee

    No Report 
    (embedded in Pastor’s report as WORSHIP and part of the Task Force for Re-Opening at this time)

    f)      Congregational Life – 

    Verbal only
     
    Discussion:

    -       Michael and Barry discussed a lunch (instead of breakfast) at Kalmar Restaurant, King George Hwy - Date to be determined. 

    -    Just a Men’s social for next meeting - No bible study included

    -       Next men’s breakfast following social will include bible study potentially

     
    -       Soul Sisters have resumed meeting in person

    (See Pastor’s report for more details on socials occurring)

    g)    Building & Grounds (B&G) – Larry McBride
     (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)

    a.     House -Tenant Queries (maintenance on parsonage)

    -       Larry will consult with Don J. about extensive repairs required for parsonage to determine what works are necessary and its cost – expected at $5K-10K 

    -       Topic to be revisited once inspection completed.

    b.     AV Equipment Update & training for Recording/Live Streamin

    Discussion:


    -       New System Costs + Ops Training = approx. $5k total 

    -  Quote by Soundrite Services received for $3,798 

    -  Training for AV included in quote – offered 50% off for non-profit status of church ($1200 quoted already takes into account reduction), 

    -  Plus cost of 3 IPADs to operate system

    -    received donation of $2500 towards project.

    -       working on scheduling of training sessions for live streaming/recording operation of equipment

    -       IPADs were purchased at family rate - 3 IPADs already ordered by Chris and cost reimbursed  

    -       IPADs are required as part of the system upgrade, help in making it easy for single person operation. 

    -       50% deposit for Soundrite Services invoice to be paid this week

    -       Concerns raised at how project was handled/ lack of proper procedure – Council did not get a chance to vote and approve expenditures for this $5k project before purchases were completed - Project went ahead without formal approval – acknowledges that council should have been consulted prior and that efforts must be taken to prevent similar occurrence in future. 

    c.     “New” main office computer – item tabled

    The computer (desktop) purchased for church last year (sometime during Pastor’s sabbatical) was reviewed and found not suitable for office use - believed to be outdated. A Renewed request for a new computer purchase received July 28th

    ACTION:
     Brenda to request that Jenn sends computer quote for review.

    d.     TLC Rentals Existing and New

    Separate executive meeting required to discuss rental agreements/ fee increases -
         
    Including assessment of Church services fees (weddings, funerals etc.)

    -       Need input from Lisa/cleaner as it impacts costs for rentals. 

    -       Parties returning are:Steph, TOPS, FVQG, YPOS

    -       Rental fee not received from YPOS, Brenda advises

    -       Consider Charge/fee for Clean-up for regular renters (charge if clean-up protocols not followed) and for one-time users. 

    -       Diane, Lucy & Pastor part of Task Force c/w input from Lisa,

    -       Korean Congregation interested in rental of church again, but there are scheduling conflicts. Awaiting response on whether Korean Church is willing to meet another time/day to resolve conflicting rental times.  

    e.     Honorarium to Jessica Spanza to update the Church’s fish logo – 
    Item Tabled

    f.      Consider investing in logitech.com microphone/camera for medium size groups to be both on zoom and in person. Create a survey re: why/how of hybrid ministry time/method? – I
    tem Tabled


    g.     Council Ministry Areas – item tabled

    6.     
    NEXT COUNCIL MEETING:   Sept 22, 2021 @ 7:00pm

    7.     
    ADJOURNMENT AND CLOSING

    a.)   
    Pastor’s Report – Pastor Jennifer


    Worship:

    In-person worship: July 25, 25 people pre-registered and attended, 26 households watched on YouTube.

    Thank you to all the volunteers helping to make in-person worship happening, in particular, Barry, Maureen, and Larry who covered covid19 protocol and hosted the first outdoor coffee hour. Olive Peterson is getting the kitchen serving team back in gear for coming weeks, as they learn from Barry and Maureen. Pat Johnson is covering the communion serving kits to be distributed to each worshiper, with Barry’s guidance, until Sept 12 when we will have communion serving teams back in place.

    Livestream install and training: We are working with David Sawchuk, Sound Rite technology, and his assistant Gareth, who will install the audio system compatible with our visual system on August 4. This will allow live-streaming. And it will involve training a new AV Team during August. Those who are potential AV team members include: Vicky Wei, Nathan Wu, Eva Wilson, Christian Ramirez, Larry McBride, William Wei, Jack Valkenier, Barry Jones, Christina Huang. Our goal is to create two teams that could alternate Sundays but if everyone is interested and trained we could have four teams. Christine Wei is organizing the training events with Gareth.

    Total costs to be discussed at council meeting
          
    Steeple repair/painting and shed painting
       
    Don Jost, Kevin (painter) and Diego worked on the steeple repair/painting last week with lift rented.

    Included cleaning gutters and other repairs…details in the final invoice yet to arrive

    Diego continues to paint, guided by Don and Kevin
     
    Jessica Spanza taught Diego how to paint and he completed the shed for the snow blower

    Diego and Christine have completed a draft of the Heritage Grant application to the City of Delta. Once submitted it could cover up to 50% of the total steeple repair. We will know some after submitting it by August 29th

    Christine has asked Don Jost for the final invoice…not sure what it is yet
      
    Totem Pole carving potential community project engaging local carvers Neil Bruce and his friend is on hold until we hear from the Tsawwassen First Nation. We are looking to build relationships and respond to the Calls to Action from the Truth and Reconciliation Commission for churches, through this project. But that cannot even be explored until we connect with Elder Ruth Adams. Student Pastor Elina Singh is reaching out to Carolyn Klassen as well, as we look for ways to work together across indigenous and non-indigenous communities on a potential memorial totem pole. 

    BC Synod Missions committee grant ($2500 and more if needed) and small neighborhood grant ($350) have been secured if we move forward with this project in some form. The grants would need to be returned if nothing develops (by Nov 2021 for the small neighbourhood grant). 
     
    Family/Intergenerational Ministry
       
    Deep Cove Family day: five families participated. Organized by Christine. Rented a kayak and sup; $35 of rental covered by TLC Youth ministry. (more could be covered if council approves) Families share a picnic together with each family bringing food. 

    Campfires on Sunday nights for families of young kids and teens with faith storytelling from adults: 

    Families with young kids: Christina Huang and Diego offering an alternative to kids day camp for families to gather August 8 and following Sundays. We have ordered multiple ‘camp-at-home’ packets to distribute to families. Gathering them for campfire is a way to do one of the art projects together and introduce the story of Jacob’s Dream of wrestling with an angel as the focus.

    Faith Storytelling for teens and adults: Christine is inviting several TLC members to share their faithstories over several Sunday or Saturday nights in August/September. Youth have generated some questions about walking the way of Christ that adults are reflecting on as they share their stories.
       
    Intergenerational Camping for families: Sunday to Tuesday August 22-24 at Chilliwack Lake Park

    Six families are committed to camping. Day visits from others are welcome. Christine is organizing with all the families through zoom. Hiking, kayaking, campfires, one shared meal, storytelling, games. 
     
    Canada Summer Jobs Students: 

    Diego Gutierrez is employed at 35 hours/week through August. If he doesn’t complete all his hours during this time, he will continue to work into the Fall. He has been employed with maintenance and grounds through painting, gardening, steeple repair, family ministry, heritage grant, compiling the reflection responses for the Moving Forward with the Risen Christ guides, and music/worship ministry. Thank you to Diane Parsons for getting the grant application shifted to include Diego.
       
    Christine Wei: involved with translation, AV team production and training of new team, family ministry events, heritage grant, missions grant, neighbourhood grant drafting, storytelling coordination, eco-service, and more. She is working 12 hours/week through September.

    Date for Council Quarterly Reflection picnic in September: let’s figure out a day/time that works for everyone.
      
    We will utilize the feedback from reflection guides on Moving Forward with the Risen Christ. See the attachment with my report. 
       
    Stephen’s ministry training for Maureen Jones and Sherry Thompson. Student Pastor Elina has initiated a zoom conversation to talk about what shape lay visitation ministry could take for TLC.  
     
    Confirmation collaboration: We have 7-8 students who are confirmation age. In previous years, our focus has been on exploring faith questions relevant to the youth and the Hebrew Bible stories from Genesis to the Prophets. As we look at how we might build relationships with youth across the synod through learning and socializing together in hybrid form, I am in conversation with several pastors from congregations in the BC Synod. This will involve sharing teaching components through zoom with a focus on the Lutheran catechism and in-person/on-line social gatherings.  
        
    Vacation: August 9-22. Worship will be live streamed from Good Shepherd Lutheran on August 15 with Student Pastor Elina leading on August 15 and Pastor Eric Krushel leading on August 22.

    For discussion: Why would churches such as ours continue to offer hybrid ministry after pandemic restrictions lift?
     
    b.)   

    Student Pastor’s Report


    c.)   

    TLWC-Trinity Lutheran Church Women’s-Helen Specht


    No Report


    d.)   

    Worship Committee Report-Olive Peterson


    No Report


    e.)   

    Congregational Life: Michael Robertson


    No Report – Verbal only


    f.)    

    Building and Grounds: Larry McBride (spokesperson), Barry Jones


    (Groundskeeper), Don Jost (Building Maintenance)


    No Report

     


  • TRINITY LUTHERAN CHURCH

    Wednesday, June 23, 2021 – 6:30pm via Zoom

    Council Meeting Minutes

     

    In attendance:  Brenda Folvik -Chair, Rosa Funderburk-Razo, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, Maureen Jones, Elina Singh & Lucy Qian 

    Regrets:                

     

    • 1.    CALL TO ORDER
    • Brenda F. called the meeting to order at 6:37pm

     

    • 2.    ADOPTION OF AGENDA
    • MOTION: MSC
    • THAT the agenda be adopted as presented with 3 additions (re: Office Administrator’s Office hours & Holiday request, Student Pastor report).
    •  
    • 3.    OPENING DEVOTION:

    Devotion: Pastor Jennifer did a reading of Psalm 30 and offered a prayer. Psalm Relationship: Pandemic as a pit/place of death and moving out of this time and looking ahead.

    • 4.    PREVIOUS MINUTES – May 26, 2021
    • MOTION: MSC    
    • THAT the previous minutes be adopted as presented.
    •  
    • 5.    OLD BUSINESS
    •  
    • a.    New Vacuum or new hose (request from Lisa) - new hose & attachments purchased by Larry. Some wall connection points do not fit the new hose (problem with wall connection).  
    •  
    • Action: Barry is trying to investigate/fix connections
    •  
    • b.    Gerry’s Request for Music Equipment – plan is to continue to work on assessing options, trying to find free software that anyone can use. - Ongoing
    •  
    • Assigned: Brenda & Rosa

     

    • c.     New Office Computer for Office Admin. (Jenn):
    •  
    • Brenda’s old computer not viable option.

    Chris Peterson may be someone who can assist in getting a new computer if required.  

    A computer (desktop) purchased for church last year (sometime during Pastor’s sabbatical) may be used - believed to be in the counting room.

    Action: Jenn to try finding existing computer in church, Brenda can contact Chris if ex. computer unacceptable and/or not found.  

    • d.    Update to Cheque Singers:
    • Diane removed as cheque signer, Chris remain as signer, Brenda added as signer.
    •  
    • e.    Stephen’s Ministry Start-up
    •  
    • Course(s) proposed for 2 persons’ Training on skills for Ministry (including Learning to listen, caring for others and oneself, Bible references for each occasion, etc.). Maureen J & Sherry Thompson interested. Founding expected to be by Church - Ballpark: $1500 to join ministry (support) group.  - Ongoing
    •  
    • ACTION: Elina to follow-up on details further & provide proposal for Council consideration. Morren and Sherry also to research courses and let council know which are preferred. Pastor to be included in e-mails as
    •  
    • f.      Council ministry areas:
    • Pastor looking to further develop youth programs, faith formation groups and congregational life, Pastor looking for volunteers outside council who may report to council. – item Tabled for now.
    •  
    • Assigned: Pastor
    •  
    • g.    Summer youth jobs:
    • Refer to Pastor’s Report (below) for details.
    • Looking to hire second youth, possibly Diego, Christine already hired.

     

    • 6.    REPORTS:
    • Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
    • a)    Pastor’s Report – Pastor Jennifer
    • MOTION:MSC
    • That the Pastor’s Report be accepted as given.
    •  
    • Discussion:
    • -       Consider asking Barry to train ushers on protocols. (16th June Jones’ will be away)
    • -       Pastor pursuing Potential Totem Pole addition on church property. Is seeking a grant to support cost of project. Possible 6 to 8-foot-high pole. Pastor to present details/proposal.
    • -       Request received from current Syrian Refugee family to Sponsor a family member – relayed request to Andrea to follow-up.
    • -       Church Rain Garden project continues.
    • -       Diego, a potential 2nd student hire, can help on mowing team if hired, Totem Pole Project & service recordings/ live streaming.
    • -       Proposal to resume quarterly council dinner, possibly outside gathering during summer - TBC
    • -       Paster on vacation for 1st proposed in-person worship date (Jul 25). Student Pastor (Elina) to preside. Pastor to consider leaving video message for congregation. 
    • -       Aug 15th Elina to preside while Pastor on vacation, However, scheduled to preach at another church that day. Details still to be determined.
    • -       August 22 – Looking for someone to lead worship when on vacation.
    • (Morren or Rosa to consider)
    • o   Discussed church may consider gradual re-opening such as every 2 weeks rather than every week at first to address above scheduling conflicts,
    • o   Alternatively, can do a video service or referral to another church’s service
    •  
    • b)    Student Pastor’s Report – Elina Sign
    • MOTION: MSC
    • That the Pastor’s Report be accepted as given.
    •  
    • c)    Treasurer’s Report
    • MOTION: MSC
    •  
    • Discussion:
    • -       Monthly Offers are declining, approx. $10,000 less than budget projection to date (not comparison to last year but previous years), Budget assumed no rentals, however, expecting to begin renting as of July 1st, thus rental income may offset deficit.
    •  
    • ACTION: Lucy to examine why utilities are higher than expected
    •  
    • d)    T.L.C.W.
    • No Report (TLCW is not meeting during covid)
    •  
    • e)    Worship Committee
    • No Report (embedded in Pastor’s report as WORSHIP and part of the Task Force for Re-Opening at this time)
    •  
    • Discussion:
    • -       Members expressed interested in outdoor service, such as at Annville Park,
    • -       Not able to record service if outdoors. Persons unable to come will be directed to the online service of other church.
    • -       Aug 8 – consider outdoor service.
    • -       Aug 29th – indoor service
    • -       Changing Sunday’s tail gate party to 11:30am. Attendees encouraged to bring a lunch and beverage (not to share). Add to Bulletin.
    •  
    • ACTION: VF to alert Jenn of latest duties regarding rentals
    •  
    • f)     Congregational Life –
    • Verbal only
    •  
    • Discussion:
    • -       Michael and Barry discussed that activities be suspended until September when most members should be vaccinated.
    •  
    • g)    Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
    • No Report (verbal Only)

    Discussion:

    Don Jones provided quote to Brenda cc. Larry for $6922.00+GST to rent equipment, repair soffit, scape 4 walls, parapets & gutter cleaning. Contractor hoping to get works completed in July.  

    Heritage Grant will be applied for to cover cost of works.  If works proceed in July (before grant receipt), Church will pay and be reimbursed by grant. No guarantee that Grant will be approved but assumed likely. 

    Request for special donations towards the cost for Church Steeple Restoration for quoted amount of $7k + contingency

    ACTION: Larry to ask Don J. to forward info to Christine (student hire), cc. Pastor to help fill out a grant.

    Jenn to add request to Newsletter; also noting that church will be applying for the a grant to recover the cost $7K.

    Larry accept quote and progress works with Don. J.

    • MOTION: Larry moves that Church proceed with hiring Don Jones for quoted amount and complete quoted works as soon as possible, along with any other works deemed necessary as revealed during works.
    • SEC: Lucy
    • CARRIED: Michael
    •  

    NEW BUSINESS

    •  
    • a.    Council meeting now to start at 7pm instead of 6:30pm
    •  
    • b.    Request to skip council meeting in August – TBC

     

    • c.     Office Admin. Hours – Jenn request that the current revised hours Tuesday – Thursday from 9 – 2pm be retained permanently.
    •  
    • Discussion:
    • Difficulties have been noted with unavailability of Admin support on Fridays.
    •  
    • ACTION: Brenda to advise Jenn that current Tuesday – Thursday hours can continue for months of July and August. To be reassessed at the end of August.  
    •  
    • d.    Office Admin. Holiday request –
    • Request received from Jenn for vacation from Thursday 29th July to Wednesday Aug 4th and Tuesday Aug 17 to Friday Aug. 20th  
    •  
    • Discussion:
    • Pastor and Student Pastor Elina both away from during the later Aug. vacation days. The church will need to be fully closed those days (Aug 17 – 20th) – will not affect rentals.
    •  
    • 2nd Student Hire (if hired) may be able to help those days.
    •  
    • Rosa M. may also be able to offer Admin Services to cover those vacation days – Rosa to advise if possible.
    •  
    • No alternative Pastor services yet established for emergencies (funerals, etc.) while Pastors are away (16th to 22nd Aug.). Pastor Tim not available.
    •  
    • Action: Brenda to notify Jenn of vacation approval. Jenn to add a note to bulletin about vacation days.
    •  
    • e.    Videos to communicate Council Meeting and other church updates.
    •  
    • Consider: Video can be a recording of a Zoom meeting where council will outline updates, including financial status of church 
    •  
    • Assigned: Brenda to send e-mail setting up a time to complete video & may host Zoom video.
    •  
    • f.      Possible lifting of all Covid restrictions for faith groups as of July 1st: Re-Opening Task Force met on June 20th. Church to allow rentals as of July 1st. See attached meeting Notes from June 20th meeting.
    •  
    • g.    July 18th Family Reunion Day Event – This event is now changed to potential Aug 8th outdoor service.
    •  
    • h.    Request to consider investing in Logitech microphone/camera for medium size groups to be both on zoom and in person. Create a survey re: why/how of hybrid ministry time/method – Item Tabled for now
    •  
    • 7.    NEXT COUNCIL MEETING:   July 28, 2021 @ 7:00pm
    •  
    • 8.    ADJOURNMENT AND CLOSING

    Meeting closed at 8:22pm

     

    Respectfully submitted,

    Vanessa French

     

    REPORTS

     

    • a.)   Pastor’s Report – Pastor Jennifer

    Pastor’s Report June 2021

    •          Task Force for Re-Opening the Building June 20 meeting: See Vanessa’s report for full details.
    • o   July 1: we are opening the building to renter/user groups (TOPS, Stephanie’s yoga/danceblast, Fraser Valley Quilters and YPOS (Young People’s Opera Society). In June, the taskforce already approved YPOS for two weekends of dress rehearsals and Fraser Valley quilters for drive-through fabric distribution.
    • o   Building not yet open to the general public. Will wait for Jenn’s second dose before opening to the public.
    • §  Jenn’s youngest daughter is vulnerable.
    • o   Pastor’s second dose will be scheduled sometime after June 23rd, so that we could aim for 1-2 weeks after that to begin offering in-person worship. Barry Jones is getting his second dose July 2. Pat and Joe Johnson (got second dose yesterday) are available to help with Covid protocols as part of usher team.
    • §  Barry will need to schedule a protocol orientation for the usher team to participate as long as they have second dose. This could be done mid-July, Maureen, if you’d talk with Barry.
    • o   Live-streaming update
    • §  Trevor Johnson (who helped purchase the sound board years ago) and Chris Pedersen are looking at the sound system next week with David Sawchuk of Sound Rite Livestreaming, so that Trevor could be involved in orienting the AV team to live-streaming operation. David brings decades of livestreaming experience and doesn’t charge churches for the initial four-hour consult ($110/hr). Trevor charges $40/hour; council needs to vote on these two expenses. Not sure of the total yet but is essential for us moving towards in-person worship.

     

    •          Totem pole potential community project:
    • o   This started with Uschi saying she has always wanted a totem for her living room while we were walking on Sunday morning TLC hike. I told her about Neil Bruce, a carver and member of Trinity. Asked Neil if he would consider carving…and as we talked, the idea of carving a totem for the church to be raised near the TLC sign or in the Memorial Garden evolved.
    • o   Funding:
    • §  CECF Grant Awarded from the BC Synod Missions Committee with Christine’s application and Elina’s coaching: $2500 and more if needed.
    • §  Christine is applying to the City of Delta Neighbourhood Small Grant for another $500 and potential participation from local neighbourhood on task force.
    • o   Inviting TLC and TFN (Tsawwassen First Nation) to participate in a Task Force to determine whether this is a viable project. People invited from TLC include: Uschi Bohn, Nicola Ladmore, Gerry Mackie, Dana Encarnacion, Christine Wei, Diego Guttierrez and Rosa Maria Funderburk-Razo. Reaching out to TFN Elder Ruth Adams and Chief Administrative Officer Braden Smith, and TFN Education Program Development Coordinator Andrea Jacobs. We realize that such a project needs to engage both TLC and TFN and the local neighborhood at a grassroots level. Looking to build that and see what evolves.
    • o   As we take time to build support for the TLC Totem pole community project, asking for council approval for carvers Neil Bruce and Shawn ??? to begin work on Uschi’s totem pole, using the church NE parking lot and storing the project in the basement Heritage wing at night. Carving would be done outside. Christine is helping to coordinate this.
    •  
    •          Potential Second Canada Summer Jobs student: Interview Diego Guttierez, pending approval of re-submitted application by Diane Parsons. Diego would help with choir finding a way to sing on-line, livestreaming issues, Totem Pole Project, and building maintenance in July-August.
    •          ND Refugee Project update: TLC was approached to help sponsor a refugee whose family already resides in Canada. They have financial resources; only asking for sponsorship. Andrea Reyes has brought this request to the ND Refugee Project to find out what might work.
    •          Family Ministry Task Force
    • o   Vivian Jost, Christina Huang, and Christine Wei are working together to plan intergenerational events throughout the summer for families with preschool to teens. So far this includes paddle boating and picnic at Deer Lake Park, bike riding and picnic at Stanley Park, and a camping weekend August 27-29th at Provincial Park. We currently have 9-12 families with kids in these age groups. The Kids Messages on zoom gathered several new families with preschoolers.
    •          Eco-Service:
    • o   TLC gardens: Rain garden is being tended by youth under Andrea Reyes’ guidance and Christine’s coordination. Shrubs planted. Rocks will be laid down next weekend. Many thanks to Uschi, Donna, Andrea, Barry and Paul who all tend the memorial and front gardens. And thanks to Christine for organizing more eco-service throughout the summer.
    • o   Mowing team needs more volunteers. Paul Jussila and Barry mowed in June. Diego could help recruit more mowers in July/August…or mow it himself.
    •  
    •          Confirmation collaboration for September
    • o   Looking at shared teaching and social gatherings for confirmation students in September.
    • o   Curriculum will focus on Luther’s Small Catechism.
    • o   Student Pastor Elina, Pastor Nathan Fong will be involved. Two students from Grace Lutheran in Burnaby. Pastor Rebekah from First Lutheran is organizing collaboration for several Lutheran churches in the Lower Mainland.
    • o   TLC students: Nathan Wu, Jeremy Wu (?), Vicky Wei, Eva Wilson, Patricija Gravere, Emma Ladmore, Diego Guttierez, Charlotte and Julianne Yu, Kiera Gill, Haylee Kristofic
    •          Council needs a regular way to communicate with congregation thru video with Brenda, Rosa Maria, and Vanessa? We will continue to refer to council minutes in next newsletter with link to our website. Transparency is important as people feel disconnected from pastor and council, wonder what’s happening with worship/taskforce for re-opening and finances. 
    •  
    •          As we continue to find ways to make ministry viable at Trinity, I am asking Council members to identify their ministry focus areas and/or appoint lay leaders:
    •  
    • o    Building and Grounds (Larry McBride),
    • o   Stewardship of creation (Kristen Spanza?),
    • o   Intergenerational faith formation (adult (Nina Powar? Tim LeDrew? Betty Evans?), youth (Jocelyn Zhang? Andrea Reyes?) and family (Vivian Jost and Christina Huang)),
    • o   Congregational life/community building (Michael Robertson),
    • o   Worship/Task Force for Re-Opening the Building (Brenda, Vanessa, and Larry),
    • o   Mutual Ministry Team (Martha LeDrew, Andrea Reyes, Rosa Maria?),
    • o   TLC staff evaluations: need to create a timeline for accomplishing these
    • o   Visitation Ministry (Maureen Jones?), 
    •  
    • Once the ministry area is determined with council, then those people work with pastor to build task force in each area if not populated.
    •  
    •          Quarterly council dinner: suggest in early September outdoor picnic at church backyard. Then again in January and April. We gather to eat and build relationships, to pray, brainstorm experiments, then reflect and learn together after the experiments have happened. The pandemic has forced us to try many new ways of being church…what have we learned about being the church and technology over the last 14 months? Why might we continue to offer hybrid ministry (on-line and in-person/off-line)? The intent of such conversations is to cultivate a faith community that is willing to take some risks regularly experimenting, sharing, and learning together in an on-going cycle. This cycle nurtures growth organically, helping us discover how God is “out there” at work in the world and how we might join with God’s work as a community.
    • o   Our current experiments include the Totem Pole Project, Family ministry summer events, livestreaming worship, gearing up for hybrid ministry to continue. Would like to follow up on the reflection piece mailed out: Moving Forward in Christ. Was mailed out to more than baptized, confirmed members but to all who worship at Trinity. 
    • §  Could result in small group gatherings in-person with some key questions for reflection. Student Pastor Elina sees the fruit of this process at Good Shepherd Lutheran over the last couple months.
    •          Vacation and Study Leave:
    • o   Study Leave: June 29-July 4 Student Pastor Elina will lead worship/preach for July 4 pre-recorded on June 30
    • o   Vacation: July 19-25, August 8-22
    • §  August 15: Student Pastor Elina will preach/lead worship
    • §  August 22: World Refugee CLWR Sunday. Lay leader needed for this service…Rosa Maria? Wendy McKenzie, Maureen Jones?
    •  
    • b.)  Student Pastor’s Report
    • June 21, 2021Student Pastor’s Report (Elina Singh)
    •  
    • What I’ve been up to:
    • 1.    Worship leadership on alternating weeks
    • 2.    Some in-person visits outdoors 
    • 3.    Sunday Bible study; bilingual Bible study
    • 4.    Monthly meetings with the Lay Internship Committee
    • 5.    Worship planning; planning for fall activities
    • 6.    A week of vacation at the end of May

    What’s coming up in the summer: 

    • 1.    Worship leadership and preaching, as needed to cover the pastors’ vacation time
    • 2.    One summer course on preaching
    • 3.    I hope to connect with more members of Trinity in person over the summer when the weather is better through personal / family visits, tailgate gatherings, Sunday morning walks, and various youth events
    • 4.    Planning for confirmation classes and possible adult classes for the fall with Pr. Jennifer
    •  
    • c.)   TLWC-Trinity Lutheran Church Women’s-Helen Specht
    • No Report
    •  
    • d.)  Worship Committee Report-Olive Peterson
    • No Report
    •  
    • e.)   Congregational Life: Michael Robertson
    • No Report – Verbal only
    •  
    • f.)    Building and Grounds: Larry McBride (spokesperson), Barry Jones
    • (Groundskeeper), Don Jost (Building Maintenance)
    • No Report
    •  
    • g.)  June 20th Reopening Task Force Meeting Notes

    TRINITY LUTHERAN CHURCH

    Sunday, June 20, 2021 – 3:00pm via Zoom

    Church Reopening Committee Meeting Notes

     

    In attendance:  Brenda Folvik, Vanessa French, Pastor Jennifer & Diane Parsons

     

    1. Ensure Diane Parsons & Al Stich (Church Liaison and rental ‘agents’ for TLC) receive all (updated) documents required to facilitate discussions with renters: i.e. Waivers & any updated renters’ agreements etc. required for signature.

     

    1. Office Admin – Jenn indicated that she is comfortable with user groups utilizing bldg., but not with the general public and drop-ins that may require her attention, until she has secured a 2nd vaccine dose.

     

    Church re-opening will be postponed until Pastor can secure her second vaccine dose followed by at least a 2-week period.

     

    1. Council to prepare another survey to determine member’s (updated) feelings towards church re-opening. Include

    -       Asking what time for tailgate on Sunday is best

     

    1. Church considering hiring Trevor Johnson (T.J) to set up live stream System, T.J. to confer with Chris P.  (Brenda has volunteered to pursue this action)

     

    1. Church considering hiring T.J. to train AV personnel (estimated at approx. $40 per hour) to operate streaming system.

     

    1. Brenda attended latest Synod Lay Leaders Meeting –

    Synod recommended churches include the BC Synod Appendix B guidelines June 6th editions Document in our Rental Agreements. 

     

    TLC to adapt/utilize Appendix B (June 6th ed) in rental agreements. Copies to be provided to Diane and Al.

     

    Synod Form - Appendix A - is a Waiver form for in-person worship Service attendance – not required until opening for in-person worship. TLC to adapt/utilize form.

     

    1. Rental Groups currently requesting building use are: Steps, Opera Society, Tops and Fraser Valley & TLC Quilters

     

    TLC policy on Re-Opening for Rental/User Groups:

    -       Rental can resume from July 1, provided renters adhere to current Provincial guidelines,

    -       renter signs Indemnity Form (Synod Appendix B form),

    -       User groups to confirm scheduling to facilitate alerting Office Admin (Jenn) & Cleaner (Lisa) (Lisa to be advised by Office Admin) to days groups are using the building

    -       Renter is responsible for individual goers - TLC doesn’t need to see Renter’s records/waivers, however, Renters are required to alert TLC if issues arise.

     

    -       Diane and/or Al to update Jenn on details of each user group using the building/scheduling.

    -       Jenn to notify Lisa of building usage calendar and liaison/organize with Lisa to ensure cleaning schedule is communicated for each rental event in timely manner.

     

    With Building re-opening and increased use – TLC to re-assess Cleaner’s salary, reduced during the Pandemic. 

     

    1. Items to be discussed in next council meeting: 

    -       Investing in Microphone/camera to facilitate (live + remote) hybrid group meetings

    -       Consulting by TJ for live stream

    -       Survey congregation

    -       Regular communication with members on Council updates 

     

    1. Hosts for Tailgate Parties required –
      1. Office Admin (Jenn) to prep. sign-up sheet for volunteers to host Tail Gate Parties held on Sundays and Thursdays,
      2. TLC to ask Horst if he would be willing to host on regular basis

     

    Sign-up sheet to ID responsibility of Host, includes:

                                              i.    Set up and take down - Chairs & clean-up

                                             ii.    Open and lock building.

                                            iii.    Organize cleaning times – Remind Jenn to organize with Lisa

                                           iv.    Ask attendees to sign contact-tracing sheet

                                             v.    Ask everyone to wear masks and stay 6 ft apart, wash/disinfect hands

     

    Following July 1st, pending updated guidelines from Province, Tailgate parties may be allowed inside building pending weather conditions, and meeting most current Guidelines. Events are to be hosted – and subject to same responsibilities but adding to open windows and doors to encourage ventilation.

     

    Respectfully submitted by: Vanessa French

    •  

     

     

  • TRINITY LUTHERAN CHURCH

    Wednesday, May 26, 2021 – 6:30pm via Zoom

    Council Meeting Minutes

     

    In attendance:  Brenda Folvik -Chair, Rosa Funderburk-Razo, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson & Maureen Jones

    Regrets:               Lucy Qian & Elina Singh

     

    • 1.    CALL TO ORDER
    • Brenda F. called the meeting to order at 6:38pm

     

    • 2.    ADOPTION OF AGENDA
    • MOTION: MSC
    • THAT the agenda be adopted as presented with 2 additions (re: laptop for Pastor & Office Administrator’s Office hours).
    •  
    • 3.    OPENING DEVOTION:

    Devotion: Pastor Jennifer invited people to check in with highs/lows from the past week and concluded with a prayer by Jan Barry

    • 4.    PREVIOUS MINUTES – April 28, 2021
    • MOTION: MSC    
    • THAT the previous minutes be adopted as presented.
    •  
    • 5.    OLD BUSINESS
    • a.    Zeroblast (cleaning/disinfecting service) – Offer not accepted.
    •  
    • b.    New Vacuum or new hose (request from Lisa) - Agreed to purchase new hose & attachments. Decided against backpack style vacuum unit,
    •  
    • Action: Larry M. to make purchase – to be reimbursed for costs.
    • VF to propose vacuum for purchase inexpensive handheld vacuum to augment central vacuum system.
    • VF to notify Lisa to leave hose out for Larry to pick-up.
    •   
    • c.    Gerry’s Request for Music Equipment – plan is to continue to work on assessing options, trying to find free software that anyone can use.
    •  
    • Assigned: Brenda & Rosa
    •  
    • d.    Rental administration: Diane confirmed acceptance of role.
    •  
    • e.    Pastor’s computer – Purchased today. Bill of $2278.98 (GST included) c/w $80 adaptor - Pastor says church need not pay for adaptor.
    • Computer is a church asset.
    •  
    • MOTION: To reimburse Pastor the cost of Computer estimated at approx. $2200
    • SEC: Rosa F.
    • CARRIED: Michael R.
    •  
    • Action: Pastor to provide copy of receipt for reimbursement.
    •  
    •  
    • 6.    REPORTS:
    • Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
    • a)    Pastor’s Report – Pastor Jennifer
    • MOTION:MSC
    • That the Pastor’s Report be accepted as given.
    •  
    • b)    Treasurer’s Report
    • No report
    • Brenda F. to request brief update on church income status/Trends from Lucy W.
    •  
    • c)    T.L.C.W.
    • No Report (TLCW is not meeting during covid)
    •  
    • d)    Worship Committee
    • Worship team has been meeting with the Task Force for Re-Opening during the pandemic. The Task force meets as provincial guidelines shift, which is an irregular schedule. Please see Pastor's report for details.

    •  
    • e)    Congregational Life –
    • No Report – Verbal only (see below)
    •  
    • f)     Building & Grounds (B&G) – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
    • No Report

    B&G Discussion:

    Snowblower enclosure completed, however still need to paint siding – possibly by youth as service project.

    Church to complete repairs to Church steeple. Works include fixing drooping Eaves & re-painting, & to seek professional services for works.

    Works to be done After bird nesting season. 

    Still $200 worth of works by arborist to be done by parsonage. Arborist Report received.

    Action: Pastor to follow-up with Barry re: Painting.

    Larry M. to take pictures of enclosure to post on church media.

    Larry M. to seek quote from Don.J. to complete repairs & maybe look at getting other professionals’ quote(s)?

    • 7.    NEW BUSINESS
    •  
    • a.    Update to Cheque Singers:
    • Diane wants to be removed as cheque signer, Chris to be asked if will remain as signer, Brenda to be added as signer, & Bob remains signer.

    Action: VF and Brenda to follow-up with Lucy

    •  
    • b.    Synod Lay leaders Meetings’ representative: Diane was previous liaison,
    • June 3rd is next meeting.  
    • Note: Brenda plans to attend next meeting & report to council,
    •  
    • c.     Stephen’s Ministry Start-up
    • Course(s) proposed for 2 persons’ Training on skills for Ministry (including Learning to listen, caring for others and oneself, Bible references for each occasion, etc.). Maureen J & Sherry Thompson interested. Founding expected to be by Church - Ballpark: $1500 to join ministry (support) group.  
    •  
    • Action: Maureen J. & Pastor to discuss further & provide proposal for Council consideration.
    •  
    • d.    New computer for Office Administrator (Jen):
    • There is a proposal by Pastor to replace existing office desktop.
    •  
    • Action: Brenda is considering donating a hardly used desktop.
    • Pastor looking at offers from Apple specific to non-profit organizations,
    •  
    • e.    Council ministry areas:
    • Pastor looking to further develop youth programs, faith formation groups and congregational life, Pastor looking for volunteers outside council who may report to council.
    •  
    • Assigned: Pastor
    •  
    • f.      Summer youth jobs:
    • Refer to Pastor’s Report (below) for details.
    •  
    • g.    Work Schedule Change request –
    • Proposal by Office Administrator (Jenn) to work longer hours on Tuesday to Thursday (9am-2PM) with Friday off (instead of current Tues to Friday) – no change to total hours - temporary change for month of June. Revisit at end of June for July.
    •  
    •   
    • MOTION: Motion to approve Temporary change to Office Admin. (Jen’s) schedule for the month of June as driven by pandemic circumstances & reassess at end of June for planning July hours. 
    • SEC: Michael R.
    • CARRIED: Maureen J.
    •  
    • Discussion
    • VF asks if there are any typical Friday activities that may be affected by change – response: the feeling is that the change will not be a concern.
    •  
    • Action: Notice to be added in next bulletin about change to Jen’s
    • June 3, 2021 Schedule.
    • Brenda F. to notify Jen of bulletin update & approval of proposal.

     

    • 8.    NEXT COUNCIL MEETING:   June 23, 2021 @ 6:30pm
    •  
    • 9.    ADJOURNMENT AND CLOSING

    Meeting closed at 8:20pm

     

    Respectfully submitted,

    Vanessa French

     

    REPORTS

     

    • a.)   Pastor’s Report – Pastor Jennifer

     

    May 2021 Pastor’s Report

    •          Worship: With Dr. Bonnie Henry’s report on Tuesday, some restrictions have loosened  to allow faith communities to gather outdoors with 10 people outside of their bubble and indoors for groups of 5. This doesn’t allow us to offer worship yet in any regular way, but it seems those conversations continue this week with faith leaders and provincial leaders. At this time we will continue recording and posting worship to YouTube. And offering a zoom watch party hosted by Brenda for the next three weeks at 9:45AM. One person attended this last week. The Task force for Re-Opening will meet May 30 3-4PM to discuss next steps for opening up and perhaps we will know more about steps for lifting restrictions.
    •          Intergenerational Youth Gatherings: 6:30PM Sundays started May 16th with weekly gatherings for youth Grades 8-12 on zoom. We allow time for check-in, faith-centered conversation around catechism/Bible story asking the question “What’s so amazing about grace? Who is God? Who are we? Why does it matter that we are Lutherans?” We are also gathering adults for career exploration with our “Faith at Work” series once a month on Sundays at 6:30PM. In addition we will be asking adults to share their faith stories in either zoom or in-person campfire gatherings, as restrictions open up. Youth brainstormed weekly eco-service, social justice service, recreation outings from June-August, which will be organized by the Canada Summer Jobs student and a task force of parents/youth. Pastor is inviting more youth to participate who’ve been more loosely connected. So far, we have six youth gathering Grades 8-12+
    •          Canada Summer Jobs student interviews: Thank you to Diane Parsons who both wrote the grant and fielded the interviewing of candidates today. Both interviews occurred Tuesday May 25 and we have hired Christine Wei after interviewing two candidates. The other candidate had applied for the 35 hours/week in July/August position, which we had offered in order to facilitate the UBC STEAM camps. But UBC is not offering in-person camps except at the UBC site this summer. Hopefully next summer we will be a site for hosting their camps.
    •          Recovery from White Conditioning 12 step group: I am now sharing facilitation of this 12 step group for local clergy which will meet weekly until July 21 on Wednesdays at 1PM. More info here: www.recoveryfromwhiteconditioning.com
    •          Caring Call Team: The team is making calls this month to follow up on the reflection guide that we sent last month, hoping to gather some feedback from the congregation. If people are not keen to fill them out alone, council could consider a series of cottage meetings on zoom or out in the parking lot at church for a conversation using this guide. Then designate someone to take notes as people share. We will then schedule a quarterly dinner/outdoor gathering for council to use the congregational input to determine some social experiments over the next while, directions to pursue for building community connections.
    •          Mid-Year Internship Evaluation: Due this week, and shared with the Lay Internship Committee, as they also completed an evaluation of Student Pastor Elina’s ministry among us. Student Pastor Elina is on vacation this week, hopefully resting and being restored with some reading, knitting and hiking outdoors as much as possible.
    •  
    • b.)  TLWC-Trinity Lutheran Church Women’s-Helen Specht
    • No Report
    •  
    • c.)   Worship Committee Report-Olive Peterson
    • No Report
    •  
    • d.)  Congregational Life: Michael Robertson
    • No Report – Verbal only
    • Michael and Barry continue discussions, possible “Beer” Breakfast Men’s event at Michael’s place in near future.
    •  
    • e.)   Building and Grounds: Larry McBride (spokesperson), Barry Jones
    • (Groundskeeper), Don Jost (Building Maintenance)
    • No Report

     

     

  • TRINITY LUTHERAN CHURCH

    Wednesday, April 28, 2021 – 6:30pm via Zoom

    Council Meeting Minutes

     

    In attendance:  Rosa Funderburk-Razo – Acting Chair, Lucy Qian, Vanessa French, Pastor Jennifer, Larry McBride, Michael Robertson, Elina Singh, Maureen Jones & Brenda Folvik

     

    • 1.    CALL TO ORDER
    • Diane called the meeting to order at 6:35pm and then turned the meeting over to Rosa to chair

     

    • 2.    ADOPTION OF AGENDA
    • MOTION: MSC
    • THAT the agenda be adopted as presented with one addition.
    •  
    • 3.    OPENING DEVOTION: Reflection tool on Moving Forward Together in Christ

    Devotion: Pastor Jennifer read from Job 38:8-9, 28-29 & Psalm 22:9

    • 4.    PREVIOUS MINUTES – January 27, 2021
    • MOTION: MSC
    • THAT the previous minutes be adopted as presented.
    •  
    • 5.    OLD BUSINESS
    • a)    ACTION ITEMS
    • Discussed repair vs rebuild of parsonage and it is felt that until a large expenditure is required will likely repair.

     

    • 6.    REPORTS:
    • Reports submitted in advance of the meeting electronically are shown at the end of the minutes. Action items, discussion, and official motions arising from reports are shown here.
    • a)    Pastor’s Report – Pastor Jennifer
    • MOTION:MSC
    • That the Pastors Report be accepted as given.
    •  
    • b)    Treasurer’s Report – Lucy Qian
    • MOTION: MSC
    • That the Treasurers Report be accepted as given.
    •  
    • c)    T.L.C.W.
    • No Report
    •  
    • d)    Worship Committee
    • The Worship team has been meeting with the Task Force for Re-Opening during the pandemic. The Task force meets as provincial guidelines shift, which is an irregular schedule. Please see Pastor's report for details.

    •  
    • e)    Congregational Life – Michael Robertson
    • No Report – But there will be soon
    •  
    • f)     Building & Grounds – Larry McBride (spokesperson), Barry Jones (Groundskeeper), Don Jost (Building Maintenance)
    • No Report-Verbal only

    Barry will submit the report from the arborist in regards to branch removal - $250.00 + GST – as well as projected cost to remove additional dead trees $500.00 + GST and additional $1,100.00 for snow blower enclosure ($400.00 already spent)

     

     

    • 7.    NEW BUSINESS
    • a.    Zeroblast – see attached
    • -Defer to the task force for re-opening meeting
    •  
    • b.    New Vacuum or new hose (request from Lisa)
    • -Vanessa to check with Lisa and ask for photos to assess hose replacement vs replacement – a backpack style unit would be easier, but likely less durable
    •  
    • c.     Including Student Pastor Elina and Tim for zoom BC Synod Study Conference ($50/each with pastor’s fee of $100)
    •  
    • d.    Request from Gerry for music equipment
    • -Brenda and Rosa Maria to discuss further with Gerry in hopes of submitting a proposal for vote at the next meeting.
    •  
    • e.    Request from Pastor for new computer
    • Motion: That Pastor will acquire a quote on a new laptop and Council will agree to pay 50%
    • Moved: Brenda
    • Second: Maureen & Michael
    • Discussion: None
    • Motion: MSC
    •  
    • f.      Rental administration: Diane could take it on….
    • -Rosa Maria to follow-up with Diane about taking this on
    •  
    • g.    Council Roles and Ministry Areas
    •  
    • Chair: Brenda
    • Vice Chair: Rosa Maria
    • Treasurer: Lucy
    • Secretary: Vanessa
    •  
    • h.    Tree Removal & Snow Blower Enclosure
    • Motion: To approve expenditures of $500.00 + GST for dead tree removal and $1,100.00 for hardy siding for the snow blower enclosure
    • Moved: Larry
    • Second: Rosa Maria
    • Discussion: None
    • Motion: MSC
    • THAT we pay $1,600.00 + GST to have dead trees removed and the siding on the snow blower enclosure completed.
    •  
    • i.      Council video presentation for worship on AGM and new council installed at end of this meeting

     

    • 8.    NEXT COUNCIL MEETING:   May 19, 2021 @ 6:30pm

     

    • 9.    ADJOURNMENT AND CLOSING

    Meeting closed at 8:35pm

     

    Respectfully submitted,

    Brenda Folvik

     

     

    REPORTS

     

    • a.)   Pastor’s Report – Pastor Jennifer

    April 2021 Pastor’s Report

    •          Recovery from whiplash: Since our rear-end collision on Feb 23,  and moving to New West on March 16, I have been recovering from whiplash (as has Eva) through regular physio, massage and kinesiology appointments. In the first two weeks after the accident, I was overwhelmed with purging belongings, packing, and shopping for a new vehicle. And I found it difficult to sustain a full workday on the computer and interacting with people by phone, as well as focusing my thoughts to form a message or other correspondence. I am so grateful for the planned two weeks of vacation March 8-22 that allowed me to move and recover more; the last couple of weeks were still a struggle in terms of all the factors indicated above. But I do feel that last week I turned a corner in terms of energy and recovery. I anticipate on-going improvement. Thanks to many who stepped up to help us clean, unpack, provide meals and helped us with renovation/adaptation of our space, as we make this transition. Our condo in New West has started to feel like home. And I am already scheming about how we can have our first youth neighbourhood clean-up on our block once restrictions on outdoor gatherings lift.
    •          Worship: We continue to offer pre-recorded worship on YouTube each week, and to our surprise, our average worship attendance from Jan-Mar 2020 before the pandemic was 65 people per week. From April-December our average number of clicks on YouTube worship is 115, which means that is 115 households, many of whom have more than one person. Our offerings in 2020 were also astonishingly above any other of the past eight years, but thousands of dollars. Nonetheless, as pandemic fatigue drags into more months, we are aware that we need to have more ways to engage people directly through zoom and, when allowed, in person either outdoors or indoors. We are considering zoom watch parties where people gather on-line to watch the recorded worship service, then have coffee on-line. And are still hoping to offer livestreaming on Sunday morning, which then becomes a recorded service immediately available on YouTube. But we’ve encountered audio issues in past attempts. I continue to work with colleagues and will consider hiring someone to trouble-shoot our audio issues so that this becomes viable. I’d like council to consider this potential cost if we head this direction. We will likely do that by e-mail. Until now we have relied completely on volunteers, currently a team of teens run the camera, audio, powerpoint and video editing each week. They do a fantastic job and actually enjoy it.
    • o   We need to call the Task Force for IN-Person Worship together over the next month to establish some clear steps to reopening when restrictions lift…such as rental groups, TLC user groups, cleaning protocol, outdoor gatherings and indoor worship plans. Would Wednesday May 5 work for Vanessa and Larry at 7PM? Then I’ll send out an invite, including Lisa Peterson, our custodian, Barry and Maureen Jones and the worship team.
    • o   Lord’s Prayer in song: For several decades Trinity has sung the Lord’s prayer written by David Haas. In the summer/fall of 2020, David Haas, a long-time church composer was accused on 44 counts of sexual misconduct committed against several women over several decades. As a result, the churches which had previously included his music in worship have suspended singing any Haas compositions as a way to stand in solidarity with the victims. The victims have shared that singing his music retraumatizes them. As a result, Gerry was moved to write a new version of the Lord’s prayer that we could sing in worship. He consulted with me about including the metaphor of both father and mother; we talked about how the reality of God is trans-gender, inclusive of all gender expressions. And decided to include ‘mother.’ Since we started learning the new version of the Lord’s prayer on Ash Wednesday, I’ve been engaged in dialog with several folks to process what including the feminine metaphor of ‘mother’ means for them and the church. These conversations continue, leading to greater understanding and peace for all but one individual with whom I am still in dialog. Since we have now learned the tune, we will be alternating with the traditional, familiar spoken version of the Lord’s prayer. We are a congregation embracing the richness of our theological tradition,  comforting those who’ve spoken these familiar words for decades, and at the same time called to embrace praying in ways that use inclusive language for the divine presence. So, in future worship team gatherings we will be discussing the possibility of including this version from the New Zealand Anglican Church. We have incorporated the New Zealand Anglican Creed for several years, alternating it with the traditional Apostles’ Creed and another contemporary affirmation of faith, so this is one more step towards inclusion:

     

    Eternal Spirit, Earth-Maker, Pain-bearer, Life-giver,

    Source of all this is and that shall be,

    Father and Mother of us all,

    Loving God, in whom is heaven:

     

    The hallowing of your name echo through the universe!

    The way of your justice be followed by peoples of the world!

    Your heavenly will be done by all created beings!

    Your commonwealth of peace and freedom sustain our hope and come on earth.

     

    With the bread we need for today, feed us.

    In the hurts we absorb from one another, forgive us.

    In times of temptation and test, strengthen us.

    From trials too great to endure, spare us.

    From the grip of all that is evil, free us.

     

    For you reign in the glory of the power that is love, now and for ever.

    Amen

     

    -The New Zealand Book of Anglican Prayer/ He Karakia Mihinare o Aotearoa

     

    •          Intergenerational Youth gatherings starting May 2 on Sunday evenings (likely on zoom initially until outdoor gathering restrictions lift and pastor gets vaccinated): Faith Storytelling from TLC adults, eco-service events, faith-centered conversation, and campfires at the church. Due to our condo restricting propane tanks, I am storing our propane tank, campfire pit and BBQ in the outdoor storage area underneath the stairs. This allows them to be used for future outdoor youth gatherings this summer out behind the church, as we hosted in our backyard last year.
    •          Canada Summer Jobs student interviews: We need a task force put together to come up with job descriptions, advertise, and interview two students ASAP. I’d suggest Jeremy Wu Vicky Wei, and Christine Wei from TLC as a starting point. They could help organize the intergenerational youth gatherings
    •           Pastor’s Computer Replacement: When I accepted the call to Trinity in April 2013, the church had an antiquated laptop computer available to use, but it was not adequate for all the files and functions I needed. So I purchased a laptop computer that I would use for both work and home, without asking the church to contribute, since I knew that finances were already stretched to fund my salary. This Macbook Pro has served the church well, in particular, during the pandemic, as I have been working from home, hosting regular zoom small groups, one-on-one visits, recording and editing scripture videos as well as kids’ messages weekly for many months. But since February, my computer has been overheating when I am hosting zoom sessions and my speaker has become distorted, which affects the sound quality in the recordings. I have taken it in to be serviced, and they call it “a vintage computer in excellent condition…still worth $150 trade-in.” But they cannot fix these issues. They recommend replacing my computer. So I am now asking Trinity to consider contributing towards the cost of a new one. The cost will be between $1200-1700 plus tax, depending upon which model I buy. Apple products sync with all our other devices which allows me, for example, to move seamlessly between texting for pastoral care while on my computer or phone. Both my phone and computer are essential tools for pastoral ministry and will continue to be. I am grateful for the support Trinity provides of $50/month for the cost of my phone as a second line for the church, since I am available 24/7. I ask Trinity to consider sharing at least 50% of the cost of my computer.
    •          Internship Mid-Year Evaluation: Pastor Eric Krushel, myself and Student Pastor Elina Singh are completing her Mid-Year Internship Evaluation at this time. This means that Elina still has 10 months left of internship.  Several people from Trinity participated in her Lenten zoom conversations on Race and Repentance and as well in her Advent series on Grief. The Lay Internship Committee is currently asking TLC people for feedback on Elina’s leadership in worship, preaching, Bible study, small group, and home visitation. She has been working at Trinity on Thursdays in person for several months and hopes to visit people physically distant and masked in their front yards. This has yielded some welcome visits. If you’d like to set up a visit with her, please let her know.

     

    • b.)  Treasurer’s Report Lucy Qian
    • See attached for Balance Sheet and PL Budget vs Actual

    1) We received $10,000 financial support from BC Synod. This fund is designated for pastor housing allowance, which will be paid out $ 200 per month to pastor. 

     

    2) We received $60,000 CEBA loan, of which $ 20,000 is forgivable. This loan will be used for undelayable expenses of our church, such as building maintenance and repairs. Due to the price of materials increased a lot in the past year, our actual cost of building and grounds will be higher than our budget. 

     

    3) We have $7,188 deficit as of Apr 28, 2021. I haven't seen the parsonage rent cheque for April was deposited. If we include the rent of April, the deficit will be reduced to $6,000.

     

    4) Our offerings are about $2,000 lower than our budget. The first quarter is $28,660. $ 2866 benevolence was paid to BC Synod in April. 

     

    5) The insurance cost increased 18% this year. We budgeted$10,000. The actual cost is $11,594. 

     

    6) For the rentals, we only have regular income from parsonage. We also received $500 for renting TLC sanctuary space. 

     

    Overall, because of the forgivable loan from government, TLC's financials status is still healthy. But we hope our offerings can keep up with our budget. 

     

    Thanks,

    Lucy

    •  
    •  
    • c.)   TLWC-Trinity Lutheran Church Women’s-Helen Specht
    • No Report
    •  
    • d.)  Worship Committee Report-Olive Peterson
    • No Report
    •  
    • e.)   Congregational Life: Michael Robertson
    • No Report
    •  
    • f.)    Building and Grounds: Larry McBride (spokesperson), Barry Jones
    • (Groundskeeper), Don Jost (Building Maintenance)
    • No Report verbal only.

     

     

  • Trinity Lutheran Church

    Annual General Meeting for the Year 2020 (via Zoom)

    March 7, 2021

     

    In attendance:

    Council:  Diane Parsons (Chair); Kim Valkenier (Secretary); Vanessa French; Lucy Qian; Rosa Maria Funderburk-Razo; Larry McBride; Pastor Jennifer Wilson.

     

    Present were 24 total Voting Members as indicated on the Zoom Screens..

     

    Regrets: Michael Robertson

     

    • 1.     CALL TO ORDER
    • Diane Parsons called the meeting to order at 11:20 a.m.
    •  
    • 2.     OPENING DEVOTIONS
    • Pastor Jennifer read from Corinthians 1:13 and offered a Prayer.
    • Gerry Parsons played Guitar and sang Great is Thy Faithfulness.
    •  
    • 3.     ADOPTION OF AGENDA

     

    MOTION: Moved-Rosa Funderburk-Razo; Seconded-Kathryn Wellington.

    THAT the agenda be adopted as presented.

     

                Discussion: None

                Carried.

     

    • 4.     PREVIOUS MINUTES
    •  
    • MOTION: Moved-Lori Andersen; Seconded-Larry McBride
    • THAT the minutes from the 2019 AGM be adopted with the below discussion noted.
    •  

                Discussion: Tim Le drew noted that the Previous Minutes had a 

                Call to order time of 11:54 p.m. but that it was actually 11:54 a.m.

    • Carried.
    •  
    • 5.     OLD BUSINESS
    • No old business to be addressed for this AGM.
    •  
    •  
    •  
    • 6.     REPORTS
    • a.      Pastors Jennifer’s Report
    • b.     Bishop Greg Mohr’s Report
    • c.      Student Pastor Elina Singh’s Report
    • d.     Council Chair Report
    • e.      Missions Report
    • f.        Congregational Life
    • g.      Building and Grounds
    • h.     Stewardship of Creation
    • i.        Adult Faith Formation Report
    • j.        Intergenerational Ministry
    • k.     Canada Summer Jobs Student
    • l.        Worship
    • m.   Trinity Lutheran Church Women (T.L.C.W.)
    • n.     Financial Secretary’s Report
    •  
    • MOTION: Rosa Funderburk-Razo-Seconded-Wendy McKenzie
    • THAT THESE reports be adopted as presented.
    •  
    • Discussion: None
    • Carried.
    •  
    • o.     Treasurer’s Report
    •  
    • MOTION: Lori Andersen-Seconded-Brenda Folvik.
    • THAT the Treasurer’s Report be accepted as Presented.
    •  
    • Discussion: None
    • Carried.
    •  
    • 7.                 MOTIONS TO CONSIDER:
    •  

    THAT the TLC Congregation accepts a gift of $10000 from the BC Synod (as provided to each congregation in British Columbia) and instructs Council to apply these funds toward increasing the housing allowance for Pastor Jennifer Wilson by an amount of $200/month for four years.

    •  
    • MOTION: Moved-Kathryn Wellington, Seconded-Brenda Folvik
    • THAT Pastor Jennifer Willsons housing allowance be increased by an amount of $200/month for four years using Synod $10000 Gift.
    •  
    • Discussion: Tim LeDrew wanted to ensure that we consider this increase the minimum and not the Maximum that we could give to Pastor Jennifer that we do have the Latitude to increase this amount. Larry McBride asked for an Amendment that Council review the Housing Allowance in 6 Months and add the increase to General Budget it was Moved by Larry McBride and Seconded by Rosa Funderburk-Razo. Additional discussion Lucy Qian noted that the $10,000 was in a Separate Line and the amount would be deducted Monthly from that line. Further Discussion and it was decided that the Motion be amended.
    •  

    AMENDED MOTION: THAT the TLC Congregation accepts a gift of $10000 from the BC Synod (as provided to each congregation in British Columbia) and instructs Council to apply these funds toward increasing the housing allowance for Pastor Jennifer Wilson by an amount of $200/month for four years. AND that the congregation authorizes Council to revisit the housing allowance in six months and apply an increase at its discretion, and that the increase comes from General Funds.

     

    MOTION: Larry McBride-Seconded-Rosa Funderburk-Razo

    Carried.

    •  
    •  
    • THAT the TLC Congregation approves application for a Canadian Emergency Business Account (CEBA) loan from the Canadian Government and instructs Council to repay $40,000 of the loan to the Federal Government by December 31, 2022, understanding that this will trigger forgiveness of a $20,000 portion of that loan.
    •  
    • MOTION: Moved Les Starheim, Seconded-Brenda Folvik
    • THAT Congregation approves application for a Canadian Emergency Business Account.
    •  
    • Discussion: None
    • Carried
    •  
    • 8.                 COUNCIL ELECTIONS
    •  
    • a.      General Elections
    •  
    • Existing/Returning members for 2021 are Lucy Qian, Michael Robertson, Vanessa French, Larry McBride, Rosa Maria Funderburk-Razo.
    • Terms ended for Diane Parsons, Kim Valkenier.
    •  
    • Diane Parsons called for Nominations or Volunteers.:
    •  

                      Maureen Jones and Brenda Folvik volunteered to serve on  

                      Council.

    • MSC.
    •  
    • Appointment of Treasurer Lucy Qian agreed to remain as Treasurer.
    • MOTION-Moved Rosa Maria Funderburk-Razo-Seconded-Brenda Folvik
    • THAT Lucy Qian is appointed as Treasurer.
    •  
    • Appointment of Envelope Secretary Janet Mossman-Janet Mossman has agreed to remain as Envelope Secretary.
    •  
    • MOTION-Moved Andrea Reyes-Seconded-Kathryn Wellington.
    • THAT Janet Mossman remain as Envelope Secretary.
    •  
    • Discussion: None.
    • Carried.
    •  
    •  
    •  
    •  
    • 9.     NEW BUSINESS
    •  
    • 1)  2021 Budget
    •  
    • MOTION: Moved Tim LeDrew-Seconded-Brenda Folvik.
    • THAT the 2021 Budget be adopted as presented.
    • Discussion: None
    • Carried
    •  

     

    • 2)  Date of next AGM February 27, 2022.
    •  
    • MOTION: Lori Andersen-Seconded-Brenda Folvik.
    • THAT THESE reports be accepted as presented.
    • Discussion: None
    • Carried.

     

    • 10.              CLOSING DEVOTIONS
    •    Pastor Jennifer
    •    Gerry Parsons played Guitar and sang Lord of all Hopefulness.
    •  

    11.         ADJOURNMENT

                   Diane Parsons closed meeting at 12:19 p.m.

    •  
    • Respectfully submitted,
    • Kim Valkenier, Secretary